KEY PURPOSE OF THE ROLE

The Finance Assistant plays a key role within the finance function, with primary responsibility for the accurate and timely management of supplier payables across all categories. This includes processing invoices, maintaining the purchase ledger, managing payment runs, and reconciling supplier statements. The role will also provide broader support to the finance team as required.

KEY RESPONSIBILITIES

Accounts Payable

• Process and post all supplier invoices accurately and in a timely manner, ensuring correct coding and approval in line with purchase orders and supporting documentation.

• Maintain the purchase ledger, ensuring all invoices are posted accurately, aged items are investigated promptly, and balances are fully reconciled and accounted for.

• Prepare and process payment runs in accordance with agreed supplier payment terms, ensuring payments are authorised, accurately recorded, and remittances issued promptly.

• Manage supplier onboarding and maintenance of supplier records, ensuring bank details, payment terms, and contact information are accurate and kept up to date.

• Reconcile supplier statements on a regular basis, resolving discrepancies promptly and maintaining positive working relationships with suppliers.

• Monitor the aged creditors ledger, escalating overdue items and disputed invoices as appropriate.

Finance Team Support

• Assist the wider finance team with month-end and year-end close activities as directed by the Head of Finance.

• Support with balance sheet reconciliations, accruals, and prepayments relating to the payables function.

• Provide cover and support for other accounts payable or finance tasks during periods of absence or increased workload.

• Support the receivables team with billing administration, including assisting with query resolution as directed.

• Assist with ERP system reconciliations and the maintenance of accurate financial records, supporting data integrity and providing ad hoc assistance to the wider finance team as required.

• Contribute to the continuous improvement of processes and controls within the purchase ledger and payables function.

• Assist in the preparation of audit schedules and supporting documentation as required

PERSON SPECIFICATION

Essential

• Experience in a finance or accounts role

• Strong numerical and analytical skills

• Proficient in Microsoft Excel

• High level of accuracy and attention to detail

• Ability to work independently and prioritise workload

• Good communication skills, both written and verbal

Desirable

• Experience in a high-volume accounts payable environment

• Familiarity with ERP or accounting software

• Experience in credit control or accounts payable

ROLE SPECIFIC BENEFITS

• Generous Holiday Entitlement – 25 days holiday plus bank holidays, and 3 days paid time off in December for HQ Shutdown!

• Free Daily Lunch – Enjoy a freshly prepared lunch on us every day on-site.

• Life Assurance – Peace of mind with life cover at 3x your annual salary

• Family-Friendly Benefits – Enhanced Maternity and Paternity Leave to support you and your growing family.

• Celebrate Your Milestones – We recognise loyalty with outstanding length of service awards – including the chance to receive one of the iconic Bremont timepieces we’re so proud to create.

• Career Growth – Access tailored training programmes and clear development pathways to help you thrive.

• Exclusive Discounts – Significant permanent employee discounts on Bremont Watches, along with special 'Friends & Family' sales.

• Wellbeing Support – From confidential counselling to 24/7 financial and legal advice, we care about your mental, emotional, and financial wellbeing.

• Social Culture – From summer parties to seasonal gatherings, we host regular social events that bring everyone together.

• Give Back – We're proud to support team members who want to volunteer for good causes, with flexibility for approved time off.

WORKING ENVIRONMENT

• 37.5 hours per week

• Monday – Friday

• HQ Based

• Probation process 4 months standard

• Notice period – 1 month standar

INTERVIEW PROCESS

Stage 1

Telephone or video introduction with Hiring Manager to discuss application, interest in role, and suitability for the role.

Stage 2

Interview with the hiring manager and HR via Teams.

We are dedicated to creating an open and inclusive working environment, and this starts with our recruitment practices. We try to ensure that everybody who is interested in joining our team has equal opportunity and ability to start that journey with us. We intend to have flexible and accessible hiring practices and will make every attempt to adapt to your needs throughout. We welcome any requests for adjustments in our processes.